Unofficial School Board Meeting Minutes

Unofficial Minutes of Regular Meeting - October 23, 2017

The Board of Trustees - Athens Independent School District    

 A Regular Meeting of the Board of Trustees of Athens Independent School District was held Monday, October 23, 2017, beginning at 6:00 PM in the District Support Center Board Room, 104 Hawn Street, Athens, Texas. 

I. Call to Order/Certify Notice/Establish Quorum

Mr. Robert Risko, President of the Board of Trustees, announced a quorum of Board Members was present and called the meeting to order at 6:00 p.m.

Members present: Mr. Robert Risko, Mr. Eric Smith, Mr. Eugene Buford, Mrs. Jennie Mahmoud, Mrs. Alicea Elliott, Mrs. Renda Garner

Members absent: Mr. Bob Spears

Also present were: Barry Choate, Director of Operations; Randy Jones, Chief Financial Officer; Jennifer Nicholson; Tony Sikes; Brooke Brock, Special Populations Director; Tony Brooks, Technology Coordinator; Lisa Howell, BAE Principal; Shannon Pursley, CAE Principal; Nikki Mason; Amanda DeShazo; Kendra Hensley; Claudia Stiles, SAE Principal; Jake Shirley; Cathy Kirkland; Jessica Tidmore; Jami Ivey, Secondary Education Director; Mistie Sharp; Renee Campbell, Elementary Education Director; Lisa Denton; Sherri Skeeters; Cynthia Roberts; Julie Patterson; Shannon Myers; Jason Iglehart; Nicole Cornish; Dr. Janie Sims, Assistant Superintendent; Gail Carnes, Executive Assistant;and Blake Stiles, Superintendent.


II. Invocation was given by Mr. Eugene Buford.


III. Pledge of Allegiance was given to the national and state flags.


IV. Recognize October Teachers / Employees of the Month

Dr. Janie Sims, Assistant Superintendent, introduced the October Teachers/Employees of the Month: Jessica Tidmore-BAE, Rebecca Hall-CAE, Mistie Sharp-SAE, Cody Hines-AMS, Sarah Hurley-AHS, Julie Patterson-CATE, Shannon Myers-Operations.


V. Recognize Principals and Assistant Principals

Dr. Janie Sims, Assistant Superintendent, introduced all fourteen campus level leaders to the Board of Trustees as the Governor has signed a proclamation designating the month of October as Principals Month. Dr. Sims praised the group as being great campus leaders and doing an excellent job for the students of our district. They are all responsible to parents, students, staff, community members and the Board.


VI. Information/Discussion Items

A. Administrative Reports

1. Construction Update

Mr. Blake Stiles, Superintendent, relayed that construction is still going on schedule and the equipment is ready to be installed at the new high school cafeteria.

2. Elementary Testing Data

Elementary Principals, Lisa Howell, Claudia Stiles, and Shannon Pursley, reported to the Board of Trustees the first testing data of this school year by grade and subject matter.

3. Secondary Testing Data and Campus Strategic Plan

Secondary Assistant Principals presented the testing data and the campus strategic plan for the Middle and High School to the Board of Trustees. The Middle and High School Principals were unable to attend the meeting.

B. Texas Freeport Property Tax Exemption

Mr. Blake Stiles, Superintendent, introduced Lisa Denton, Executive Director for the Athens Economic Development Corporation, to the Board of Trustees. Ms. Denton explained the Texas Freeport Property Tax Exemption and how it would help promote economic growth and development for Athens and provided a copy of a resolution. At this point, Mr. Eric Smith made a motion to move the information item to an action item. Mr. Eugene Buford seconded the motion. Motion carried 6:0. Motion was then made by Mr. Eugene Buford and seconded by Mr. Eric Smith to approve the resolution to exempt Freeport inventory in the Athens Independent School District in order to help promote economic development as defined in Article VIII Section 1-J of the Texas Constitution and Texas Tax Code, Section 11.25, subject to entering revenue protection agreements with the entities affected by the exemption. Motion carried 6:0.


VII. Action Items

A. Consider Audit of the District's Financial Records

Mr. J.W. Lambright, Smith, Lambright and Associates, P.C., Certified Public Accountants, presented an overview of the audit conducted of the District’s Financial Records. The report presents the most desirable opinion stating that the financial statements present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the District as of June 30, 2017, and the respective changes in financial position and where applicable, cash flows for Athens ISD for the year ended June 30, 2017.Motion was made by Mrs. Alicea Elliott and seconded by Mrs. Renda Garner that trustees accept and approve the audit report as presented. Motion carried 6:0.

B. Consider Expenditures Over $25,000

1. Vehicles for School Resource Officer Program with City of Athens Police Department

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Eugene Buford that trustees approve the expenditure in the amount of $135,874.14 for three school resource officer vehicles and equipment payable to the City of Athens Police Department as presented. Motion carried 6:0.

C. Consider TASB Policy Update 109, Affecting (LOCAL) Policies

BBE Board Members - Authority

CKC Safety Program/Risk Management - Emergency Plans

CNA Transportation Management - Student Transportation

CO Food Services Management

DF Termination of Employment

DH Employee Standards of Conduct

DI Employee Welfare

EF Instructional Resources

EHBAF Special Education - Video/Audio Monitoring

FEA Attendance - Compulsory Attendance

FFAA Wellness and Health Services - Physical Examinations

FFB Student Welfare - Crisis Intervention

FFF Student Welfare - Student Safety

FFI Student Welfare - Freedom From Bullying

GBAA Information Access - Requests for Information

GKA Community Relations - Conduct on School Premises

GKC Community Relations - Visitors to the School

GKE Community Relations - Business, Civic, and Youth Groups

Motion was made by Mr. Eugene Buford and seconded by Mrs. Jennie Mahmoud that trustees approve the additions, revisions, or deletions of (LOCAL) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 109 as presented. Motion carried 6:0

VIII. Consent Agenda

A. Minutes of the Regular Meeting Held on September 25, 2017

B. Financial Statements for the Month of September 2017

C. Quarterly Investment Report

D. Consider Budget Amendment

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Eric Smith that the consent agenda items be approved as presented. Motion carried 6:0.


IX. Executive Session Discussion

A. Employment/Resignations of Contract Employees

B. School Safety Audit (pursuant to Texas Government Code §551.076)

At 7:25 p.m., the Board President announced that trustees would adjourn to executive session as authorized by the Texas Open Meetings Act, Texas Government Code and/or Education Code concerning any and all purposes permitted by the Act. Should any final action, final decision, or final vote be required, then the final action, final decision, or final vote shall take place in open session. The Board returned to open session at 8:41 p.m.


X. Open Session - Executive Session Action

A. Employment/Resignations of Contract Employees

B. School Safety Audit (pursuant to Texas Government Code §551.076)

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Eric Smith that trustees approve a professional personnel contract for:

Kaitlynn Kirkland

Superintendent Blake Stiles announced the following resignation:

Deborah Freeman


XI. Audience Participation

No one signed up to speak prior to the meeting.


XII. Adjourn

Being no further business, the meeting adjourned at 8:42 p.m.




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