Unofficial School Board Meeting Minutes

 

Unofficial Minutes of Regular Meeting - October 24, 2022

The Board of Trustees - Athens Independent School District    

 

 

A Regular Meeting of the Board of Trustees of Athens Independent School District was held Monday, October 24, 2022, beginning at 6:00 PM in the Administration Building Board Room, 104 Hawn Street, Athens, Texas.

 

I. Call to Order/Certify Notice/Establish Quorum

Mr. Eugene Buford, President of the Board of Trustees, announced a quorum of Board Members was present and called the meeting to order at 6:00 p.m.

Members present: Mr. Eugene Buford, Mr. Bryan Barker, Mrs. Alicea Elliott, Mr. Chris House, Mrs. Margaret Richardson, Mr. Freddie Paul

Members absent: Mrs. Gina Hunter

Also present were: Cathy Kirkland, Director of Special Programs; Barry Choate, Executive Director of Maintenance & Operations; Ginger Morrison, Assistant Superintendent of School Operations; Jami Ivey, Assistant Superintendent of Curriculum, Instruction & Accountability; Brooke Brock, Director of Special Populations; Randy Jones, Chief Financial Officer; Nikki Mason, SAE Principal; Jennifer Nicholson; Lisa Howell, BAE Principal; Jennifer Taylor; Shannon Pursley; Claudia Stiles, CAE Principal; Jen Risinger, AMS Principal; Bree Parnell; Briana Hope; Nicole Cornish, AHS Principal; Chris Tinsley; Randy Bullock; Oliver Hennen; Corporal Jacob Sumrall; Gail Carnes, Executive Assistant and Dr. Janie Sims, Superintendent

 

II. Invocation was given by Mr. Chris House.

III. Pledge of Allegiance was given to the national and state flags.

 

IV. Audience Participation

No one signed up to speak.

 

V. Texas Trust Gives Foundation Grant Presentation

Texas Trust representative was unable to attend meeting.

 

VI. Recognize Principals and Assistant Principals

October is designated as National Principals Month as designated by a proclamation of the Governor of Texas in honor of the work of campus administrators across the state and nation. Jami Ivey, Assistant Superintendent of Curriculum, Instruction & Accountability, recognized and praised Athens ISD principals and assistant principals as being great campus leaders and doing an excellent job for all students of our district.

 

VII. Public Hearing to Discuss the Athens ISD FIRST Financial Status

Randy Jones, Chief Financial Officer, conducted a public hearing to discuss the Athens ISD

Financial Integrity Rating System of Texas (FIRST) report. Athens ISD has achieved a score of

100 points of the 100 points available and has received the status of “Passed” with the rating of “A=Superior Achievement”. No one signed up to speak.

 

VIII. Information/Discussion Items

A. Administrative Report – Safety and Security Information, Professional Development Update

Superintendent Dr. Janie Sims assured the Board of Trustees Athens ISD is diligently working to keep all campuses safe and secure. She also shared information with them about the 4 Day Instructional Week presentation that the district administrators will conduct on November 4th during the staff development day.

B. STAAR Assessment Update

Jami Ivey, Assistant Superintendent of Curriculum, Accountability & Instruction, asked the Principals to provide the TEA targeted support and improvement information to the Board.

C. District / Campus Strategic Plans

Cathy Kirkland, Director of Special Programs, gave the Board of Trustees a summary of the district and campus strategic plans, which included areas being addressed, initiatives and highlights of all of the campuses.

D. Bilingual/ESL Program Evaluation

Cathy Kirkland, Director of Special Programs, communicated to the Board the goals of the bilingual/ESL program and the process of identifying these students. She also gave them an overview of the program structure, professional development, evaluation process, and parent communication.

E. Parent and Family Engagement Policy

Cathy Kirkland, Director of Special Programs, presented the annually revised and updated Parent and Family Engagement Policy that describes the District’s plans and processes to increase parent involvement in their child’s education.

 

IX. Action Items

A. Consider Revision to TASB Policy DEC(LOCAL)

Motion was made by Mrs. Alicea Elliott and seconded by Mrs. Margaret Richardson that trustees approve the revision to TASB policy DEC(LOCAL) where employees are allowed to contribute to the Sick Leave Bank with local or state days as presented. Motion carried 6:0.

B. Consider CTE Instructional Minutes Calculation Requirement Waiver for AHS

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Bryan Barker that trustees approve to apply to TEA for CTE instructional minutes calculation requirement waiver for AHS as presented. Motion carried 6:0.

C. Consider Selection of Contractors for Renovations of the Athletic Facilities Projects

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Chris House that trustees approve the lead contractors, Hellas Construction and BAM Diversified, for the proposed renovations of the athletic facilities projects as presented. Motion carried 6:0.

D. Consider Expenditures Over $50,000

1. Consider Payment for Engineering Services and Related Transfer of Funds to the Capital

Projects Fund for the Athletic Complex

Motion was made by Mr. Chris House and seconded by Mr. Bryan Barker that trustees approve the payment for the invoice for engineering services in the amount of $600,316.34 and the transfer of $650,000.00 from the local maintenance fund balance to the Capital Projects fund for the athletic facilities project as presented. Motion carried 6:0.

2. Consider Purchase of Chromebooks for Middle School and Elementary Campuses

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Bryan Barker that trustees approve the

quote from Trafera for 1,500 Chromebooks for middle school and the elementary campuses in the amount of $429,000.00 which includes 4 year warranty and turnkey service as presented. Motion carried 6:0.

 

X. Consent Agenda

A. Minutes of the Regular Meeting Held on September 26, 2022 and Special Meeting Held on October 5, 2022

B. Financial Statements for the Month of September 2022

C. Quarterly Investment Report

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Freddie Paul that trustees approve the consent agenda as presented. Motion carried 6:0.

 

XI. Executive Session Discussion

A. Employment/Resignations of Contract Employees-Texas Gov't Code 551.074

B. Discussing Purchase, Exchange, Lease, or Value of Real Property-Texas Gov't Code 551.072

C. Discussion of School Safety-Intruder Detection Audit – Texas Gov’t Code 551.076

At 7:25 p.m., the Board President announced that trustees would adjourn to executive session as authorized by the Texas Open Meetings Act, Texas Government Code and/or Education Code

concerning any and all purposes permitted by the Act. Should any final action, final decision, or final vote be required, then the final action, final decision, or final vote shall take place in open session. The Board returned to open session at 9:32 p.m.

 

XII. Executive Session Action – Open Session

A. Employment/Resignations of Contract Employees - Texas Gov't Code 551.074

Motion was made by Mr. Bryan Barker and seconded by Mrs. Alicea Elliott that trustees approve the professional personnel contract for: Kelly Boyett. Motion carried 6:0.

 

The following resignation has been approved: Kristi Poyner.

B. Discussing Purchase, Exchange, Lease, or Value of Real Property-Texas Gov't Code 551.072

No action was taken.

C. Discussion of School Safety-Intruder Detection Audit – Texas Gov’t Code 551.076

No action was taken; however, administration shared the results of the School Safety-Intruder Detection audit with the Board that indicated no corrective action was needed.

 

XIII. Adjourn

Being no further business, the meeting adjourned at 9:34 p.m.

 

                                               

 
 
 
 
 
 
 
 
 
 
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