Unofficial School Board Meeting Minutes

Unofficial Minutes of Regular Meeting - October 26, 2020

The Board of Trustees - Athens Independent School District    


A Regular Meeting of the Board of Trustees of Athens Independent School District was held Monday, October 26, 2020, beginning at 6:00 PM in the Administration Building Board Room, 104 Hawn Street, Athens, Texas.


I. Call to Order/Certify Notice/Establish Quorum

Mrs. Alicea Elliott, President of the Board of Trustees, announced a quorum of Board Members was present and called the meeting to order at 6:00 p.m.

Members present: Mrs. Alicea Elliott, Mr. Eugene Buford, Mrs. Margaret Richardson, Mr. Chris House, Mr. Freddie Paul, Mrs. Gina Hunter, Mr. Robert Risko

Members absent: None

Also present were: Jami Ivey, Assistant Superintendent of Curriculum, Instruction & Accountability; Tony Brooks, Technology Director; Ginger Morrison, Assistant Superintendent of School Operations; Barry Choate, Executive Director of Maintenance & Operations; Randy Jones, Chief Financial Officer; Sergeant William Carlow; Gail Carnes, Executive Assistant and Dr. Janie Sims, Superintendent.


II. Invocation was given by Mr. Eugene Buford.

III. Pledge of Allegiance was given to the national and state flags.


IV. Audience Participation

No one signed up to speak.


V. Recognize Principals and Assistant Principals

October 2020 is designated as National Principals Month in honor of the work of campus administrators across the state and nation. Jami Ivey, Assistant Superintendent of Curriculum, Instruction & Accountability, praised Athens ISD principals and assistant principals as being great campus leaders and doing an excellent job for all students of our district.


VI. Public Hearing to Discuss the Athens ISD FIRST Financial Status

Randy Jones, Chief Financial Officer, conducted a public hearing to discuss the Athens ISD Financial Integrity Rating System of Texas (FIRST) report. Athens ISD has achieved a score of

100 points of the 100 points available and has received the status of “Passed” with the rating of “A=Superior”. No one signed up to speak.


VII. Announcement of Board Members Training Hours

Board President Mrs. Alicea Elliott read aloud and presented to Board members their annual accrual of board member continuing education training hours and the TASB continuing education requirements. All members have exceeded the required hours of training. The completion of the required annual training is an obligation and expectation of any Board member under SBOE (State Board of Education) rule.


VIII. Information Items

A. Administrative Reports - COVID-19 Related Issues / Facilities Projects Timeline Update

Dr. Janie Sims, Superintendent, reported to the Board of Trustees AISD enrollment numbers and the low number of COVID cases among staff and students. She also gave an update on the facilities projects list that was started last school year and a short priority facilities project list to begin in this school year along with the financial status of the district.

B. Parent and Family Engagement Policy

Ginger Morrison, Assistant Superintendent of School Operations, presented the annually revised and updated Parent and Family Engagement Policy that describes the District’s plans and processes to increase parent involvement in their child’s education. The programs Remind and Athens Reads is a part of this engagement policy.

C. Bilingual / ESL Program Evaluation

Jami Ivey, Assistant Superintendent of Curriculum, Instruction & Accountability, provided the Board of Trustees information on the Bilingual/ESL Program Evaluation that has to be presented at a regular scheduled board meeting. This evaluation does not have to be approved by the Board.


IX. Action Items

A. Consider Expenditure Over $50,000 – New Yellow School Bus

Motion was made by Mr. Robert Risko and seconded by Mr. Chris House that trustees approve the proposal from Longhorn Bus Sales in the amount of $65,047.00 for a 15 passenger yellow school bus as presented. Motion carried 7:0.


X. Consent Agenda

A. Minutes of the Regular Meeting Held on September 28, 2020 and Special Meeting Held on

October 13, 2020

B. Financial Statements for the Month of September 2020

C. Quarterly Investment Report

Motion was made by Mr. Robert Risko and seconded by Mr. Eugene Buford that the consent agenda items be approved as presented. Motion carried 7:0.


XI. Executive Session Discussion

A. Employment/Resignations of Contract Employees - Texas Gov't Code 551.074

At 7:29 p.m., the Board President announced that trustees would adjourn to executive session as authorized by the Texas Open Meetings Act, Texas Government Code and/or Education Code concerning any and all purposes permitted by the Act. Should any final action, final decision, or final vote be required, then the final action, final decision, or final vote shall take place in open session. The Board returned to open session at 7:48 p.m.


XII. Executive Session Action – Open Session

A. Employment/Resignations of Contract Employees– Texas Gov’t Code 551.074

B. School Safety Audit – Texas Gov’t Code 551.076

Motion was made by Mr. Robert Risko and seconded by Mrs. Margaret Richardson that trustees approve the professional personnel contract for: Blythe Stanley. Motion carried 7:0.

The following resignations have been approved: Amber Shoup, Lorrie Mills, Darla McNeeley.


XIII. Adjourn

Being no further business, the meeting adjourned at 7:52 p.m.


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