Unofficial School Board Meeting Minutes

Unofficial Minutes of Regular Meeting - December 21, 2017

The Board of Trustees - Athens Independent School District    

A Regular Meeting of the Board of Trustees of Athens Independent School District was held Thursday, December 21, 2017, beginning at 6:00 PM in the District Support Center Board Room, 104 Hawn Street, Athens, Texas.

I. Call to Order/Certify Notice/Establish Quorum

Mr. Robert Risko, President of the Board of Trustees, announced a quorum of Board Members was present and called the meeting to order at 6:00 p.m.

Members present: Mr. Robert Risko, Mr. Eric Smith, Mrs. Renda Garner, Mrs. Jennie Mahmoud, Mrs. Alicea Elliott, Mr. Eugene Buford

Members absent: Mr. Bob Spears

Also present were: Randy Jones, Chief Financial Officer; Tony Brooks, Technology Coordinator; Renee Campbell, Director of Federal Program & Personnel Services; Brooke Brock, Director of Special Populations; Sarah Grey; Lyndi Briggs; Denise Swartwood; Liz Vaughn; Jami Ivey, Director of Curriculum & Instruction; Ginger Morrison, AHS Principal; Cathy Kirkland; Officer Passons; Dr. Janie Sims, Assistant Superintendent; Gail Carnes, Executive Assistant;and Blake Stiles, Superintendent. 

II. Invocation was given by Mr. Eric Smith. 

III. Pledge of Allegiance was given to the national and state flags. 

IV. APEF (Athens Public Education Foundation) Presentation

Dr. Janie Sims, Assistant Superintendent, introduced Sarah Grey, Athens Public Education Foundation (APEF) Board President, along with Lyndi Briggs and Denise Swartwood, APEF Board Members. Mrs. Grey presented the District with a check for $37,558.54 which will fund many innovative teaching grants submitted by District teachers.A total of twenty-two grants were awarded among all five campuses. This is the largest award and the largest number of grants awarded to date. The APEF Cash Bus visited campuses on Thursday, December 14th, to honor and award the teachers whose grants were funded. 

V. Delinquent Property Tax Collections Report

Liz Vaughn of McCreary, Veselka, Bragg & Allen, presented the delinquent property tax report. Ms. Vaughn gave a brief overview of the activities undertaken to collect the delinquent taxes owed to Athens I.S.D.Ms. Vaughn stated their collection procedures provide the district with maximum recovery of delinquent taxes in the shortest period of time possible. 

VI. Information/Discussion Items

A. Administrative Reports

Superintendent Blake Stiles reported that the construction was still continuing on schedule and students at the high school will be in the new cafeteria after the Christmas break. Mrs. Morrison, AHS Principal told the Board of Trustees they had conducted tours for the students so they would be familiar with the set-up of the new cafeteria when they returned on January 9th. Mr. Stiles also reported that the masonic stones had been installed at the new entrance to the high school and the Freeport Tax Exemption resolution will be on the January agenda. 

B. Announcement of Board Member Training Hours

Board President Mr. Robert Risko read aloud and presented to Board members their annual accrual of board member continuing education training hours and the TASB continuing education requirements. All members have completed and/or exceeded the required hours of training. The completion of the required annual training is an obligation and expectation of any Board member under SBOE (State Board of Education) rule. 

VII. Action Items

A. Consider Out of State Student Travel

Motion was made by Mrs. Jennie Mahmoud and seconded by Mr. Eugene Buford that trustees approve the out of state student travel for the Athens High School Band to travel to Orlando, Florida May 17-22, 2018 to perform at Disney World as presented. Motion carried 6:0.

B. Consider Expenditures Over $25,000

1. Special Populations – Tyler Regional Day School for the Deaf

Motion was made by Mr. Eric Smith and seconded by Mrs. Renda Garner that trustees approve the expenditure for instructional services for hearing impaired students in the amount of $29,150 to the Tyler Regional Day School Program for the Deaf as presented. Motion carried 6:0.

C. Consider Additional Stipend for Mentorship of Clinical Speech Students

Motion was made by Mrs. Alicea Elliott and seconded by Mr. Eric Smith that trustees approve the additional stipend for mentorship of clinical speech students who are completing appropriate programs to become speech pathologists as presented. Motion carried 6:0. 

VIII. Consent Agenda

A. Minutes of the Regular Meeting Held on November 27, 2017

B. Financial Statements for the Month of November 2017

C. Consider April 2018 Regular Board Meeting Date Change to April 30, 2018

D. Consider May 2018 Regular Board Meeting Date Change to May 21, 2018

Motion was made by Mrs. Alicea Elliott and seconded by Mrs. Jennie Mahmoud that the consent agenda items be approved as presented. Motion carried 6:0. 

IX. Executive Session Discussion

A. Employment/Resignations of Contract Employees - Texas Gov't Code 551.074

At 6:25 p.m., the Board President announced that trustees would adjourn to executive session as authorized by the Texas Open Meetings Act, Texas Government Code and/or Education Code concerning any and all purposes permitted by the Act. Should any final action, final decision, or final vote be required, then the final action, final decision, or final vote shall take place in open session. The Board returned to open session at 7:52 p.m. 

X. Open Session - Executive Session Action

A. Employment/Resignations of Contract Employees - Texas Gov't Code 551.074

Motion was made by Mr. Eugene Buford and seconded by Mr. Eric Smith that trustees approve a professional personnel contract for:

Kelsey Heddin

Superintendent Blake Stiles announced the following resignation:

Elizabeth Sillavan

Janet Green

William Carter 

XI. Audience Participation

No one signed up to speak prior to the meeting.

XII. Adjourn

Being no further business, the meeting adjourned at 7:53 p.m.



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